Three templates ship with every account, and they exist because mid-tenancy inspections fail for three different reasons.
The three included templates are not variations on a theme. Each corresponds to a different moment in a tenancy, with different questions worth asking and a different reason the tenant should care about answering them.
All three ensure the required information on property conditions and other due diligence checks is captured in full, and all three increase the tenant's engagement with what a properly maintained property looks like from your side of the relationship.
With each inspection a tenant becomes more familiar with the priorities and the particular concerns of their property manager, and pays more attention to those details afterwards. The templates are doing two jobs: collecting a record, and setting an expectation.
This collaborative, transparent process reduces surprise deductions and incidental charges at the end of a tenancy, and keeps you current on actual property conditions without setting foot on the property. Fewer surprises for the tenant means fewer arguments for you.
For how the invite and completion flow works in practice, see tenant-completed inspection.
No. Many managers run only the periodic template and add the annual later. They are available; the cadence is yours to set.
Yes. The standard templates are a starting point, and custom templates and forms let you encode the questions your particular portfolio needs answered.
Most managers keep agent-performed move in and move out inspections and use tenant templates for the mid-tenancy checks that are hardest to schedule.
Open one, send it to a tenant, and judge the result against your last site visit.
